Room rentals

Changes as of July 8, 2024

From July 8, 2024, room reservations will only be made via an online form*. Telephone reservations will no longer be possible. This new procedure will make it easier to allocate rooms on a first-come, first-served basis.

• Reserve a room: An office agent will process your request within 48 working hours (Monday to Friday).
• Check room availability
  (see the procedure for checking availability with a mobile device and with a computer)

*People who need help completing the form can come to the Recreation and Culture Department office for support. 

No recurring rentals are possible for all rooms for citizens and private businesses.

Minimum reservation period: 2 weeks

Accepted payment methods

• Credit (Visa and Mastercard)
• Debit
• Cheque made out to the City of Vaudreuil-Dorion
• Cash

The tenant must ensure payment of the room upon receipt of the contract.

Liquor license

If you plan to serve or sell alcohol at your event, you must first inform the team responsible for room rental. If necessary, you'll need to apply to the Régie des alcools, des courses et des jeux for a permit to serve or sell alcohol, at least 15 days before your event.

Information

Contact the Recreation and culture Departement at 450-455-3371, option 4.

(Pavillons de Bel-Air and Normand-Desjardins available only)

People interested in booking rooms to organize family celebrations, between December 23 and 31 and January 1^st and 2^nd must do so, before October 1^st, at 12 p.m, either by filling out the form, by sending an e-mail or by calling 450-455-3371, option 4. Only one entry per address. Rooms will be allocated by lottery. A 30% surcharge will apply during this period. An office agent will contact all those registered for the draw no later than October 15.

* Room rentals during the holiday season is reserved for residents.

The various rooms for rent at Centre multisports André-Chagnon (3093 de la Gare) can accommodate up to 365 people. Wi-Fi Internet. Set-up and dismantling are included in the rental. Minimum rental of 4 hours.

No refund will be given if the tenant leaves the premises before the end of the rental period.

If the renter exceeds the contracted rental period, the hourly rate is increased by 50% for the period of use of the premises exceeding the contracted rental period.

See the Room Rental Guide for included equipment and possible configurations.

Room plan

The Opticentre St-Jean-Baptiste (145, boul. Harwood) can accommodate up to 240 people. Internet access is available. Set-up and dismantling are included in the rental. Minimum rental of 4 hours.

No refund will be given if the tenant leaves the premises before the end of the rental period.

If the renter exceeds the contracted rental period, the hourly rate is increased by 50% for the period of use of the premises exceeding the contracted rental period.

See the Room Rental Guide for included equipment and possible configurations.

* Possibility to rent audiovisual equipment

The rooms located at the Normand-Desjardins Pavilion, the Bel-Air Pavilion and the Jean-Marc-Ducharme Center are reserved for the use of Vaudreuil-Dorion residents, organizations recognized under the Policy for the Recognition and Support of Cultural, Sports and Community Organizations as well as Vaudreuil-Dorion condominium corporations.

*There is a 30% surcharge on all rates for rental of the Bel-Air and Normand-Desjardins Pavilions (regardless of the day of the week on which rental is required) on public holidays for social events. 

**Renovation work will be carried out at the Centre Jean-Marc-Ducharme. Thus, there is no availability at the moment. Reservations for the period January 13 to August 31, 2025 will be taken as of September 16, 1 p.m.

Internet is available in these rooms. The set-up and tear-down of the room must be done by the tenant. Minimum rental of 4 hours.

See the Room Rental Guide for included equipment and possible configurations.

I have tried to check availability online, but when I select a specific date, I don't see any rooms. Is this normal?

If no rooms appear for the date you chose, it means that all rooms are already booked. You will need to carry out a new search.

I would like to rent a room every week to offer private lessons, is this possible?

Recurring rentals are only available to organizations recognized under the City’s Politique de reconnaissance et de soutien des organismes culturels, sportifs et communautaires. Citizens, non-residents, private companies, NPOs and Vaudreuil-Dorion Condominium syndicates are not eligible.

Is it possible to reserve a room for the coming weekend?

Reservations must be made at least two weeks in advance.

How do I reserve a room for the Holidays?

Room rentals for the Holiday season are reserved exclusively for residents of Vaudreuil-Dorion. Those interested in organizing family celebrations, between December 23rd and 31st as well as January 1st and 2nd, must submit their request before noon on October 1st by filling out the corresponding form. Only one registration per address is permitted and the rooms will be assigned by means of a draw. Rates are increased by 30% during this period.

I am looking for a caterer for my event, do you have a local business to recommend?

Unfortunately, we do not provide contact information for catering services in the area.

I plan to serve alcohol at my event, is this permitted?

If you plan to serve or sell alcohol at your event, it must be specified on the form you are requested to fill out.

If it is for a family event (residents or non-residents) with less than 200 people, a permit is not mandatory to serve alcohol. However, the person responsible for renting the room must first obtain the City’s authorization to consume alcohol during the event. If alcohol is to be sold at the family event, then a permit is required even if there are fewer than 200 people.

A permit is also required if the event is open to the public, or if more than 200 people are expected to attend.

If the event is organized by a company or a NPO, a permit is mandatory (to sell or serve alcohol) regardless of the number of people expected.

It will be your responsibility to submit your request to the Régie des alcools, des courses et des jeux to obtain a permit to serve or sell alcohol, at least 15 days before the date of your event.

Once you receive your permit, you will need to email us a copy. You will also be required to have your permit on hand during your event.

Are tablecloths and dishes included?

Tablecloths and dishes are not included in the room rental agreement. Tables and chairs are included. You also have access to a kitchen that includes a refrigerator, stove, hood, countertop, and sink.

For more information on room rentals and to verify which equipment is included, please consult the Room Rental Guide.

Do you offer audiovisual equipment rentals (sound system, projector, etc.)?

Equipment rentals are available to everyone at the Opticentre St-Jean-Baptiste for an additional fee. For all the details, please consult the Room Rental Guide.

Please note that you are allowed to bring your own audiovisual equipment. All our venues are covered by a SOCAN music license.

I would like to install an inflatable structure for children during my event. Is this allowed?

Inflatables are not allowed at any of our venues, whether inside or outside.

Is it possible to change the room set-up configuration?

In terms of room set-up, you may change the configuration of a room if the request is submitted 10 days before the date of the event. No changes will be accepted less than 10 days before the event.

I would like to bring animals/reptiles to my event, is this allowed?

Animals and reptiles are not allowed inside our rooms unless they are part of a certified assistance service (guide dog).

I would like to cancel my room rental. How must I proceed?

Please complete the Modification or cancellation form – Room Reservation to cancel your room rental. Depending on the cancellation policy in effect, fees may apply.

Can I use gas stoves indoors?

Gas stoves are not allowed indoors or outdoors. Only electric stoves are allowed inside our rooms.

All flammable equipment - including candles, propane tanks and butane canisters - is prohibited.

Are sports activities allowed inside the rooms?

Sports activities are not allowed inside our rooms.

Is it possible to visit the room?

However, to preserve the confidentiality of ongoing activities, you must obtain prior confirmation from the room rental team before coming. Visits must be scheduled in accordance with the following conditions:

• For the Normand-Desjardins and Bel-Air pavilions and the Centre communautaire Jean-Marc-Ducharme, the visit must take place during our opening hours (Monday to Friday).

• For rooms 1, 2, 3, Vestiaire and Traiteur, located at the Centre multisports André-Chagnon, predetermined times are offered from September to June (Tuesday morning or Friday morning). A city employee will accompany you on your visit during our opening hours.

• For Opticentre St-Jean-Baptiste, predetermined time slots are offered from September to June (Sunday evenings or Monday afternoons). During the summer season, time slots will be offered according to the availability of the City employee.

To schedule a visit, please send us your request by email at the following address: locationsalles@ville.vaudreuil-dorion.qc.ca or call 450-455-3371, ext. 2351.